If you are expanding your company or you want to settle in your own business building, an office move is a remarkable development. Just like moving to a new home, relocating to a new office is an opportunity to clean up and start afresh.
However, moving your business is a bit different from moving household things. Many things are different in a business move. For example, you need to hire reliable NYC commercial movers who understand the sensitivity of business items. In addition, they should be well-equipped to move all the office items.
Below is a list of important things you need to know when moving your office. You and your employees will have a smooth moving process by following them.
Five essential things you need to know when moving your business
- You need to have a project manager
When it comes to moving your office, there are many procedures to be followed. It would help if you relocated the physical things such as fittings, furniture pieces, and staffs properly. Hence, the best way is to hire a project manager to help move.
You can decide to hire someone or handle the job by yourself. However, the project manager should be someone with experience in managing schedules. In addition, it should be someone you trust.
The project manager should plan the move and communicate clearly with all the people involved. Moreover, they should delegate tasks to the team and keep everyone updated.
- Engage a professional moving company as early as possible
Moving a business requires more workforce than moving household items. Also, specialized equipment is needed to move items such as vending machines and office fittings.
Hence, you need to engage a moving company as early as possible. Make sure you book the dates and times you need to move your office. Additionally, hiring a reliable moving company such as NYC movers will help you manage the process properly.
They will visit your office before moving to take a valuation and provide an estimate for performing the move. They will also work with the project manager to ensure everything goes smoothly.
In most cases, office move during weekends or on evenings. This is to reduce the impact on business operations. So, weekends and evenings are in high demand for movers.
Therefore, make sure you book in advance. It might be a good idea to book two months earlier. This will ensure you choose the best dates and give yourself enough time to get prepared.
- Some employees may resist
When planning an office move, not all employees will welcome the idea. So, you need to know that the change will excite some and upset others. In addition, you will have to answer any questions.
This is because the move may affect their day-to-day routines. It will affect how they travel to get to the office; it might affect their children and many other things. Hence, ensure you announce the move early and clearly.
Let everyone who is affected know the details and timelines of the move. Give them enough time to ask questions and make sure you respond clearly and on time. It is also a good idea to involve them fully in the process.
- Your IT department plays an important role
An office move is a complicated process. Packing and moving IT equipment is not a simple task. It takes a well-thought and well-planned strategy to have everything moved properly.
It would help to transport the office servers, computers, printers, monitors, and other devices. Apart from moving them, they need to be disconnected, packed, and reconnected in the new office. Also, many computers have personal information.
Therefore, the IT department has to be engaged when all these items are being moved. Do not undermine their role and the support they give to the business.
- Make sure you follow the laws when moving your stuff
When moving sensitive data, some laws need to be followed. Hence, the IT department plays another important role during the move. They will help you safeguard your information and ensure the laws are followed.
In addition, you will need to observe laws concerning the movement of company files. Happily, most moving companies are aware of the laws and will ensure everything is well moved.
If you move your business to another state or country, you need to understand that business laws will be different. Make sure you have done enough research to understand the laws and follow them.
Moving your business is different from moving your household items. There are many things to be moved and many procedures to be followed. Without enough preparation, you cannot manage to move your office smoothly.
Nevertheless, when you engage office movers, they will move the office item properly. Whether you are moving from one building to another or relocating to another state, the movers will help plan, pack, move, and establish the new office. Moreover, they will ensure you settle in the new place on time.